Short answer
Property management software manages rental properties end to end: units, leases, rent invoicing and collection, deposits, maintenance tickets, inspections, owner statements and tenant communication. Infikey builds custom property management systems for residential, commercial, co-living and student housing portfolios. Typical builds cost USD 25,000–60,000.
Updated · Written by the Infikey Technologies delivery team
Features
| Area | Features |
|---|---|
| Portfolio | Buildings, units, amenities, occupancy, vacancy and rent rolls |
| Leasing | Applications, tenant screening, lease templates, e-sign, renewals and rent escalations |
| Rent and billing | Recurring invoices, utilities and service charges, late fees, deposits, receipts, payment reminders |
| Payments | UPI Autopay and eNACH (India), direct debit (UK), ACH (US), cards, post-dated cheque tracking (UAE) |
| Maintenance | Tenant requests with photos, technician assignment, vendor work orders, SLAs, preventive maintenance |
| Inspections | Move-in and move-out checklists with photos, damage charges against deposits |
| Owners | Owner statements, payouts, expense approvals and portfolio dashboards |
| Communication | Notices, WhatsApp and email reminders, community announcements |
Local rules built in
- UAE: Ejari (Dubai) and Tawtheeq (Abu Dhabi) registration data, cheque-based rent schedules with bounce tracking, RERA rent-increase calculator references and Arabic documents.
- UK: tenancy deposit protection deadlines (DPS, TDS, mydeposits), Right to Rent checks, gas safety, EICR and EPC certificate expiry tracking, Tenant Fees Act limits and readiness for renting reform changes.
- India: rental agreements with stamp duty and registration tracking, GST on commercial rent, TDS on rent where applicable, and DPDP-compliant tenant data.
- US: tenant screening under FCRA, Fair Housing-compliant advertising, state security deposit rules and 1099 reporting for owners.
Compliance dates and certificates trigger reminders, so nothing expires unnoticed.
Cost
| Scope | Budget (USD) | Budget (INR) |
|---|---|---|
| Rent collection and tenant app for one portfolio | 12,000–25,000 | 10–20 lakh |
| Full property management system with owner and technician apps | 25,000–60,000 | 20–50 lakh |
| Multi-company SaaS for property managers | 60,000–120,000 | 50 lakh–1 crore |
Planning to sell your system to other property managers? See multi-tenant SaaS development once you are ready to scale.
Integrations
Accounting (Tally, Zoho Books, Xero, QuickBooks), payment gateways and direct debit providers, e-sign (DocuSign, Aadhaar eSign), WhatsApp Business Platform, smart locks and access control, utility meters and listing portals for vacant units.
Project blueprint
Rental and facility management platform for a property manager
Based on the requirements we hear most often from buyers like this.
A property management company looks after several hundred apartments for owners who live abroad. Rent is collected by bank transfer and matched by hand, maintenance requests arrive by phone, and owners ask for statements every month.
What we would build
- Lease and tenant records with rent schedules, deposits and renewals
- Online rent collection with automatic matching and reminders
- Tenant app for maintenance requests with photos and status updates
- Vendor work orders with approval limits and invoice capture
- Owner portal with monthly statements and documents
How success is measured
- Rent collected on time
- Average time to close a maintenance request
- Hours spent preparing owner statements
- Lease renewals against move-outs