Short answer
A school management system (school ERP) runs a school’s administration: admissions, student records, fees, attendance, timetables, exams and report cards, transport, library and parent communication. Infikey builds custom school management systems and parent apps for schools and school groups. Typical builds cost USD 15,000–45,000.
Updated · Written by the Infikey Technologies delivery team
Modules
| Module | What it covers |
|---|---|
| Admissions | Online enquiry and application forms, document upload, interview scheduling, admission fees |
| Student records | Profiles, siblings, medical notes, documents, transfer certificates |
| Fees | Fee structures, concessions, instalments, online payment (UPI, cards), receipts, reminders, defaulter reports |
| Attendance | Teacher app or biometric/RFID attendance, absence alerts to parents |
| Academics | Timetables, lesson plans, homework, assignments |
| Exams | Grading schemes, mark entry, report cards, transcripts, board-specific formats |
| Transport | Routes, stops, live bus tracking, pickup and drop alerts |
| Communication | Notices, circulars, events, parent-teacher messaging with safeguards |
| Operations | Library, inventory, HR and payroll integration, multi-branch reporting |
Local requirements
- India: CBSE, ICSE and state board report formats, UDISE+ data, APAAR ID records, GST-exempt fee receipts and DPDP Act parental consent.
- UAE: KHDA or ADEK reporting fields, Emirates ID records, Arabic and English communication, and curriculum-specific report cards (British, American, IB, Indian).
- UK: integration with or replacement of MIS functions, safeguarding records under KCSIE, and UK GDPR-compliant parent communication.
- US: FERPA-compliant record access for parents and eligible students, state reporting fields and rostering to learning tools.
Cost
| Scope | Budget (USD) | Budget (INR) |
|---|---|---|
| Single school: fees, attendance, exams, parent app | 15,000–25,000 | 12–20 lakh |
| School group with central reporting, transport and HR | 25,000–45,000 | 20–35 lakh |
| School ERP product sold to many schools (multi-tenant SaaS) | 45,000–90,000 | 35–75 lakh |
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Timed around the academic year
We plan launches for the break before a new academic year or term: data migration and staff training happen during the holidays, fee collection goes live with the new term, and exams and report cards are tested well before the first assessment.
Project blueprint
School ERP and parent app for a group of schools
Based on the requirements we hear most often from buyers like this.
A group of schools uses different spreadsheets and a basic fee tool at each campus. Parents get notices on paper or in large WhatsApp groups, fee follow-ups take staff time every month, and report cards are assembled by hand.
What we would build
- Admissions, student records and timetables for every campus
- Online fee collection with reminders and receipts
- Attendance by teachers on a mobile app with parent alerts
- Exams, grading schemes and automatic report cards
- Parent app for notices, homework, results and fee payments
How success is measured
- Fees collected by the due date
- Staff time spent on fee follow-up
- Parent app adoption and notice read rates
- Time to publish report cards each term