Short answer
Fleet management software tracks vehicles in real time and manages trips, fuel, maintenance, tyres, drivers and compliance documents. Infikey builds custom fleet platforms that connect to your GPS devices or telematics provider, with driver apps and cost reports. Typical builds cost USD 25,000–60,000.
Updated · Written by the Infikey Technologies delivery team
Features
| Area | Features |
|---|---|
| Tracking | Live map, trip replay, geofences, stoppage and idling alerts, ETA sharing |
| Trips | Trip creation, advances, expenses, loading and unloading times, trip P&L |
| Fuel | Fuel entries and cards, mileage per vehicle, fuel-level sensor data, theft alerts |
| Maintenance | Service schedules by km or date, job cards, tyre lifecycle, spare parts |
| Drivers | Driver profiles, licences, duty hours, harsh braking and overspeed scoring |
| Documents | Registration, insurance, permits, fitness and pollution certificates with expiry alerts |
| Reports | Cost per km, utilisation, downtime, driver scorecards, customer-wise trip reports |
Compliance features by market
- India: AIS-140 compliant device integration, FASTag toll reconciliation, e-way bill linking per trip, and document checks for permits, fitness and PUC.
- UAE: Mulkiya and insurance renewal tracking, Salik toll costs, RTA requirements for commercial vehicles.
- UK: daily walkaround checks with photos, drivers’ hours monitoring, tachograph data imports and O-licence compliance records.
- US: ELD data integration for Hours of Service, DVIR inspection reports and IFTA mileage by state.
Cost
| Scope | Budget (USD) | Budget (INR) |
|---|---|---|
| Tracking dashboard on existing devices with alerts and reports | 12,000–25,000 | 10–20 lakh |
| Full fleet management with trips, fuel, maintenance and driver app | 25,000–60,000 | 20–50 lakh |
| Multi-company fleet SaaS with billing | 60,000–120,000 | 50 lakh–1 crore |
Device hardware, SIM data and map API usage are running costs. Compare with subscription products using the build vs buy calculator.
Using AI in fleet operations
Once data is clean, AI adds value: predicting maintenance from usage patterns, flagging unusual fuel drops, scoring risky driving and suggesting which vehicle to assign to a trip. We add these step by step through our AI team, starting with the problem that costs you most.
Project blueprint
Fleet tracking and maintenance system for a truck operator
Based on the requirements we hear most often from buyers like this.
A transport company runs a mixed fleet of trucks with GPS devices from two vendors. Fuel theft is suspected, servicing is tracked in a register, and vehicle documents sometimes expire unnoticed, leading to fines.
What we would build
- Live map and trip history combining both GPS vendors’ data
- Fuel monitoring with fill and drain alerts from fuel sensors
- Preventive maintenance schedules by kilometres and engine hours
- Document and licence expiry alerts for vehicles and drivers
- Driver app for trip start, checklists, expenses and photos
How success is measured
- Fuel cost per kilometre
- Breakdowns and unplanned downtime
- Fines and penalties from expired documents
- Vehicle utilisation and idle time