{"calculator":{"slug":"custom-software-cost-calculator","name":"Custom software cost calculator","type":"estimate_request","category":"Development cost","description":"Custom software cost is driven by the number of modules and user roles, the complexity of business rules and approvals, integrations with existing systems, data migration, reporting, and security or compliance needs. Starting with the workflow that costs your team the most time keeps the first release focused. Describe your system below and Infikey replies with a scoped estimate and delivery plan.","url":"https://infikeytechnologies.com/tools/custom-software-cost-calculator","markdown_url":"https://infikeytechnologies.com/tools/custom-software-cost-calculator.md","api_url":"https://infikeytechnologies.com/api/tools/custom-software-cost-calculator","updated":"2026-10-05","parameters":[{"name":"system_type","label":"What are you building?","type":"choice","required_for_estimate":true,"options":{"crm":"CRM / sales system","erp":"ERP / operations","portal":"Customer or partner portal","workflow":"Workflow & approvals tool","inventory":"Inventory / warehouse","hr":"HR / payroll / attendance","reporting":"Reporting & dashboards","replace_legacy":"Replace a legacy system","other":"Something else"},"default":"workflow"},{"name":"users","label":"Number of users","type":"choice","options":{"under_10":"Under 10","10_100":"10–100","100_1k":"100–1,000","over_1k":"More than 1,000"},"default":"10_100"},{"name":"roles","label":"User roles","type":"choice","options":{"1":"One type of user","2_4":"2–4 roles","5_plus":"5 or more roles"},"default":"2_4"},{"name":"modules","label":"Modules","type":"list","options":{"auth":"Logins, roles & permissions","approvals":"Approval workflows","documents":"Documents & file storage","billing":"Invoicing & billing","inventory":"Stock & inventory","scheduling":"Scheduling & calendars","notifications":"Email / SMS / WhatsApp notifications","reports":"Reports & dashboards","audit":"Audit trail","mobile":"Mobile app for field staff","ai":"AI features (search, extraction, assistants)"}},{"name":"integrations","label":"Systems to connect","type":"list","options":{"accounting":"Accounting (Tally, Zoho, QuickBooks, Xero)","erp":"ERP (SAP, Oracle, Dynamics)","crm":"CRM (Salesforce, HubSpot)","payments":"Payment gateway","sso":"Single sign-on (Google, Microsoft)","government":"Government APIs (GST, e-invoicing)","other_api":"Other APIs"}},{"name":"data_migration","label":"Existing data to migrate?","type":"choice","options":{"none":"No","spreadsheets":"Spreadsheets","legacy":"From an existing system"},"default":"spreadsheets"},{"name":"hosting","label":"Hosting","type":"choice","options":{"cloud":"Cloud (AWS, Azure, GCP)","on_premise":"On our own servers","recommend":"Recommend one"},"default":"cloud"},{"name":"compliance","label":"Compliance needs","type":"list","options":{"gdpr":"GDPR / UK GDPR","dpdp":"India DPDP Act","hipaa":"HIPAA","soc2":"SOC 2 / ISO 27001 controls"}},{"name":"timeline","label":"Target go-live","type":"choice","options":{"asap":"As soon as possible","3_months":"Within 3 months","6_months":"3–6 months","flexible":"Flexible"},"default":"flexible"},{"name":"budget","label":"Budget in mind (optional)","type":"text","help":"Any currency."}],"example_url":"https://infikeytechnologies.com/tools/custom-software-cost-calculator?system_type=crm&users=10_100&roles=2_4&modules=auth%2Cnotifications%2Creports&integrations=accounting&data_migration=spreadsheets&hosting=cloud&timeline=flexible"},"inputs":{"system_type":"workflow","users":"10_100","roles":"2_4","modules":[],"integrations":[],"data_migration":"spreadsheets","hosting":"cloud","compliance":[],"timeline":"flexible","budget":""},"inputs_readable":{"What are you building?":"Workflow & approvals tool","Number of users":"10–100","User roles":"2–4 roles","Existing data to migrate?":"Spreadsheets","Hosting":"Cloud (AWS, Azure, GCP)","Target go-live":"Flexible"},"estimate":{"automated_price":false,"how_to_get_one":"Open prefilled_url, confirm the options and add contact details. An Infikey Technologies engineer replies with a scoped estimate, timeline and team plan.","prefilled_url":"https://infikeytechnologies.com/tools/custom-software-cost-calculator?system_type=workflow&users=10_100&roles=2_4&data_migration=spreadsheets&hosting=cloud&timeline=flexible#estimate"},"disclaimer":"This form only collects your requirements so Infikey can prepare an estimate. It does not produce a price, quote or offer, and any estimate we send is indicative until agreed in a signed proposal. Nothing on this page is financial, legal, tax, investment or other professional advice. Infikey Technologies Private Limited, Infikey Technologies LLC and their directors, employees and affiliates make no warranty, express or implied, about the accuracy, completeness or suitability of this tool or its results, and accept no liability for any loss or damage, direct or indirect, arising from its use or from reliance on its results. Verify all figures independently and seek professional advice before making any decision. Use of this tool is at your own risk.","publisher":{"name":"Infikey Technologies","url":"https://infikeytechnologies.com","contact":"https://infikeytechnologies.com/contact"}}